The DRB will consider applications prepared by a Registered Architect with landscape components prepared by a Landscape Architect. For standalone homes in residential neighbourhoods (i.e. excluding The Preserve), the DRB will also consider applications that are prepared by architectural and landscape designers who have been granted approval by the DRB prior to making a DRB application relating to any property. The DRB may make exception.

Note: See later in the following section on becoming a Jack’s Point Approved Designer.

Owners and their design team visit the site to ascertain it’s setting, exposure to the elements and the context of the immediate neighbouring properties.

Before the first meeting with DRB, owners need to pay their DRB deposit (or bond).

See notes on DRB Costs covering deposits, bonds & charges in the previous section.

Once the preliminary design is completed, owners should book a preliminary meeting with the DRB. The DRB recommends that this be held at an early stage of design development to get feedback on how the preliminary design meets the guidelines, to address how personal objectives can be achieved within the design guidelines where that might not be straight forward and to discuss proposed site design. Owners may elect to have additional preliminary meetings should they wish. The level of detail presented at the preliminary meeting is up to the owner and the design team, but the DRB recommends the focus in the early stages be on the Site Design Components and Building & Roof Form.

At any stage in the approval process, the DRB may request that a homeowner stake out any proposed design including location of any major landscaping features.

Once the design is complete, owners submit their applications for review by the DRB. All must use the current application form and include all information and plans noted on that form. Incomplete or illegible applications will not be considered. Once submitted, the plans will be circulated to DRB reviewers for consideration at the next available DRB meeting. All forms can be downloaded from this web page. The DRB will either approve the plans or issue advice noting the objectives of the Design Guidelines that have not been met. The DRB may also provide guidance on changes or may make recommendations on a way forward to achieve the objectives.

Once the DRB approves the plans, they will issue a written approval letter, assessment report and with a set of plans stamped approved. These plans are required for QLDC consents.

Once DRB approval is issued, the owners can apply to QLDC for Resource consent (if required), & Building Consent.

After Building Consent is issued and the building bond paid to the JPROA, earthworks and construction can begin. Owners must complete building and landscaping within the construction timeframes noted in the covenants registered on the property’s title. See notes below on building at Jack’s Point.

Property owners who wish to make any changes to their DRB approved plans, need to get those updates approved and they should submit the changes (including updated plans if appropriate) to the DRB for assessment.
Amendments to an approval should be completed by the architect / designer under which the original approval had been issued

After the development, including all landscaping is complete; owners should send the JPROA a copy of their Code Compliance Certificate and book a final inspection with the DRB. This will also cover a JPROA inspection to confirm that all signage and construction materials have been removed and any damage to JPROA or neighbouring property has been repaired. Once both the DRB and JPROA are satisfied on these matters, they will issue the owner with a notice to this effect and refund any remaining balances of both DRB Deposit and Building Bonds.